Executive Assistant to CEO
ABOUT WADZPAY
WadzPay is a FinTech startup developing a digital currency payments platform that leverages Blockchain technology. We aim to drive financial inclusion and improve the lives of underbanked and unbanked consumers and merchants while leading the charge in the digital payments revolution.
If you want to find out more, visit us at www.wadzpay.com
POSITION DESCRIPTION
We are seeking a talented and experienced Executive Assistant to provide support to our CEO. You are expected to wear multiple hats and act as an enabler for the CEO to be most effective with his workdays. This role is ideal for someone with strong business judgment, high attention to detail and communication skills, and the ability to interact with a variety of people in a professional and welcoming manner. Enthusiasm, creativity, and resourcefulness are crucial, as is a high level of professional integrity and confidentiality.
KEY RESPONSIBILITIES
- Manage the CEO’s calendar daily - Maintain diary, arrange meetings and appointments and provide reminders
- Providing updates and reminders to keep the CEO on schedule
- Coordinate the agenda for any internal or external meetings with the relevant stakeholders
- Manage and Plan Travel itineraries
- Act as the point of contact between the executives and internal/external clients
- Undertake the tasks of receiving calls, taking messages and routing correspondence.
- Plan & coordinate strategic reviews and updates on status of various initiatives and ensure any action points are concluded in a timely manner
- Coordinate and follow up with business verticals from time to time
- Ensure communication with respective teams with a high degree of professionalism, accuracy and confidentiality.
- Manage & monitor all planning, coordination, filing & logistics related to paperwork
- Monitoring priority items for the CEO, providing assistance & follow-ups as required
- Plan & manage the CEO’s travel schedule
- Provide required support on reports, PowerPoint presentations, minutes and briefs
KEY REQUIREMENTS
- Experience of supporting a senior executive of a tech company or fast-growing startup
- Full comprehension of office management systems and procedures
- High level of organization and attention to detail
- Ability to multitask and prioritize multiple projects
- Strong project management, ability to see things through from start to finish
- Excellent time management skills and ability to meet tight deadlines
- Ability to maintain highly confidential information
- Professional written and verbal communication skills
- Excellent computer skills, Microsoft Office Suite
- High level of professionalism and tact
- Ability to maintain calm in stressful situations
- Ability to problem solve effectively
- High degree of adaptability and willingness to pivot when needed
- Ability to accommodate CEO's schedule when needed
- Written and oral knowledge of Bahasa Indonesia, Chinese and Melayu, or any other regional languages would be a plus
Location: Singapore
