The Role
Reporting to the Director of Commercial and Director of Sales, you will provide comprehensive administrative support, plan and coordinate special projects for the Sales Department.
- Assist with presentation decks, production reports or any relevant reports for Director(s).
- Vetting of contracts and verification of sales and agencies’ commissions.
- Managing executive's calendars, scheduling appointments, coordinating meetings.
- Minutes taking during meetings and follow up on action items.
- Submitting conference/business trips application for approval, manage travel plans i.e. flight/hotel/transfers/visa arrangements and conference registration.
- Prepare conference/travel files and itinerary.
- Complete submission claims for overseas travel and any corporate expenses.
- Answers phone calls, takes accurate messages and transfers telephone calls to the appropriate person in an efficient manner.
- Update new agent information into Opera.
- Assist the Corporate /MICE team on proposals, contracts and its related duties.
- To ensure all correspondences are effectively copied to relevant departments such as Group Resumes to be sent prior to group arrival, and trace dates are effectively followed up.
- Create duty roster for administrative staff and sales managers.
- Sourcing of corporate gifts and monitoring of in/out of stocks.
- Ordering of office supplies.
- Raise invoices in SAP.
- Raise complimentary forms for rooms / F&B.
- Support on on-boarding and off-boarding of employees.
- Co-ordinate on the bookings of the Sales meeting room.
- Performs other related duties as assigned.
Talent Profile
- Minimum diploma or other business administrative certificates.
- Min. 2 years of experience in similar role, preferably within hospitality, services, or travel related industry.
- Strong oral and written communication skills.
- Strong presentation, communication and interpersonal skills.
- Team player, strong organizational skills with the ability to prioritize and multi-task.
- Take responsibilities and result-oriented.
- Proficient in Microsoft Office, and hotel management systems.
PARKROYAL COLLECTION Marina Bay, Singapore is dedicated to providing equal employment opportunities, including individuals with disabilities.
We regret that only shortlisted candidates will be notified.
Thank you for applying!
