Responsibilities:
- Provides administrative support to ensure efficient office and clinic operations.
- Handling inventory, office equipment and asset.
- Maintains physical and digital filing systems.
- Inputs and updates information in databases and spreadsheets
- Drafts and edits letters, emails, reports, and other documents
- Prepares meeting agendas and takes meeting minutes.
- Works with operation team and outside vendors to ensure office equipment and facilities are in good condition and supplies are always on hand.
- Researches as requested and compiles and summarizes information for reports or presentations.
- Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
- Supporting management on any work-related matters including travel booking/events/venue booking, and coordination of meetings including room setup and catering.
- Active participation by supporting the company's activities or events.
- Any other ad-hoc duties assigned.
- Flexible to work in the weekend to help out on events as and when required.
Requirements:
- Minimum 5 years' related experiences in office or clinic administration.
- Possess great interpersonal skills, keen to grow and learn.
- Must be competent in Microsoft Office including Excel, Word, PPT.
- Possess strong interpersonal skills to communicate constructively with colleagues.
- Customer-service minded with good attitude, a multi-tasker, resourceful, able to work confidently and independently.
- High flexibility and adaptability to start-up environment.
- Proactive, independent and highly energetic.
- Flexibility and agile, highly resourceful and confident in working in a lean environment., peers and subordinates.
- Able to exhibit initiative, demonstrate an ability to work independently, and manifest good team-spirit qualities.
