We are seeking an experienced Admin and Logistics Executive to manage quotations, inventory, and shipments, ensuring smooth operations in our office and warehouse. The ideal candidate will have at least 2 years of experience, a diploma in a relevant field, and preferably, experience with SAP or other ERP software. This role also involves supporting the Sales team and handling import/export documentation.
Key Responsibilities:
- Quotations & Invoicing: Issue quotations, order confirmations, and invoices to clients, ensuring accuracy and timely delivery.
- Inventory Management: Regularly check stock and inventory levels, and coordinate with relevant teams to maintain optimal stock levels.
- Logistics & Packing: Oversee the packing of goods for both local and international shipments, ensuring they meet company and client standards.
- Warehouse Operations: Operate the automated warehouse stacker and manage warehouse activities to ensure efficient operations.
- Documentation & Filing: Maintain organized filing systems for all company documents, including invoices, order confirmations, and delivery orders.
- Shipment Monitoring: Monitor and track the status of shipments, ensuring timely deliveries and communicating any delays or issues to relevant stakeholders.
- Import & Export Documentation: Prepare invoices, delivery orders, and packing lists for both import and export transactions, adhering to all relevant regulations.
- Office Management: Oversee office cleanliness and ensure the workspace is conducive to productivity.
- Sales Support: Provide guidance and support to the Sales Support team, assisting with administrative tasks and customer inquiries.
Qualifications:
- Minimum Diploma in Business Administration, Logistics, Supply Chain Management, or a related field.
- At least 2 years of relevant experience in an administrative or logistics role.
- Experience with SAP or other ERP software is preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and multitasking skills.
- Excellent communication skills, both written and verbal.
- Ability to work independently and as part of a team.
