Job Summary:
The incumbent is part of TOUCH Special Needs Group who report to the Head, ESH and responsible for managing administrative tasks, assisting in the smooth operation of the centre, supporting staff and clients when necessary, and handling the maintenance of the center's facilities.
Principal Responsibilities and Duties
1. Data Management
- Support Social Worker / Programme Executive in the preparation of relevant documents and logistics for PwDs and/or caregivers.
- Update PwDs records and prepare relevant paperwork.
- Assist in submission of documents to external agencies (e.g. SG Enable, MSF etc) and tracking of timeline for reporting.
2. Operation
- Update the various SOPs for systemic procedures such as claims and PwDs registration.
- Manage phoneline, face-to face, email and mail correspondences.
- Preparation of notes and minutes for department or any other relevant meetings.
- Manage operations of the centre to ensure smooth running which include the continuous maintenance of office premises, office equipment, office supplies and improving facilities wherever necessary.
- Communicate with caregivers/ public on the operation of ESH that may concern PwDs.
- Support in ESH programme such as community outreach, roadshows etc if necessary.
3. Finance Management
- Ensure proper bookkeeping of all financial transactions such as official receipts for donations, payments to vendors, etc.
- Review monthly financial reports prepared by Finance for accuracy.
- Assist Head in any of the internal/ external audits.
- Support Head in annual budgeting exercise.
4. Other ad-hoc duties as and when given
Working Conditions:
- 5 day work week: Mon-Fri
- Attractive remuneration and staff benefits
- Location: Jurong
Requirements:
- Minimum diploma holder in any discipline
- At least 2 - 3 years working experience to administrative or service operation work.
- Excellent verbal and written communication, problem solving and administation skills.
- Passion and understanding for Person with Disabilities.
- Adept at Microsoft Office
