General Overview
Our Client is currently looking for a Junior Buyer/Buyer to join their team. The incumbent will be responsible to procure major equipment and/or materials for assigned projects, ensure that project equipment and materials are purchased within budget, in accordance with all project specification requirements, and in accordance with required delivery schedules. The incumbent will also be responsible for execution of packages, supplier performance evaluation, sourcing strategy, developing new suppliers and obtaining significant cost savings for the assigned project.
Responsibilities
- Develops Bidders Lists for assigned Request for Quotation (RFQ) packages, prepares RFQ specific commercial documents and issues RFQ to suppliers for bid. Coordinates clarifications/revisions as required.
- Conducts Bid Opening and prepares Bid Ranking Prepares bid clarification requests and issues to selected bidder(s) and coordinates bidder clarification meetings.
- Reviews Technical Evaluation and preliminary Commercial Evaluation with project team to select successful bidder and to identify negotiation points. Coordinates meetings and may lead commercial negotiations with selected bidder. Finalizes Commercial Evaluation and identifies Recommended Supplier.
- Develops purchase orders in conformance with Standard Operating Procedures (SOP’s), Department Work Instruction (DWI’s), Ethical Code of Conduct and Quality System requirements. Issues Purchase Order (PO) to suppliers.
- Arranges and conducts meetings with Suppliers, negotiates and issues PO Change Orders and prepares weekly and monthly project procurement status reports to ensure effective internal and external communication.
- Investigates and responds to Accounting’s invoice questions, addresses invoice discrepancies with Suppliers. Administers, negotiates and documents Back Charges with Suppliers.
- Investigates and responds to Document Control’s queries concerning Vendor documentation.
- Expedites PO close out forms from Suppliers.
- Arranges for site and/or offshore technical services required of suppliers.
- Participates in the Corrective Action process. Works with suppliers to ensure that Corrective Action Request (CAR) responses are timely and results are satisfactory. Administers and negotiates Warranty Claims with suppliers through claim resolution.
- Updates the Corporate Supplier database based on the performance of suppliers for each of the various types of equipment, materials, and services usually purchased for Company's projects. Provides input for qualification of new suppliers, ensuring that they meet qualification requirements. Utilizes the Supplier Performance Management System to provide timely feedback to suppliers.
- Establishes and maintains mutually beneficial long-term supplier alliances or frame agreements to ensure competitive prices and to reduce engineering, inspection, expediting and overall transaction costs.
Requirements
- Diploma/ Degree in engineering, business administration, supply chain, operations or related field preferred.
- Minimum eight years professional experience applying fundamental concepts, practices and procedures in purchasing or materials management.
- Must have an understanding of procurement processes and demonstrate knowledge of assigned commodities and services.
- Computer Proficiency skills including working familiarity with Microsoft Word, Excel, PowerPoint and similar applications.
- Demonstrates solid understanding of policies & procedures that apply to assignments.
