We are seeking a friendly and reliable Front Desk Receptionist to join our team. As the first point of contact for our organization, the Front Desk Receptionist plays a crucial role in creating a positive and welcoming impression for our clients, visitors, and staff. This position would be reporting to the Group Human Resorce Manager in Singapore.
Key Responsibilities:
· Greet and welcome visitors with a warm and professional demeanor
· Answer and direct incoming phone calls to the appropriate department or individual
· Maintain a clean and organized front desk area, pantry and meeting rooms
· Handle gift redemption
· Manage incoming and outgoing mail and packages/couriers
· Manage meeting room bookings and ensure appropriately equipped
· Assist in scheduling appointments and meetings as needed
· Manage travel arrangements, including flights, hotels, and ground transportation
· Provide general information to visitors and employees
· Maintain and update visitor logs and ensure security protocols are followed
· Handle administrative tasks such as photocopying, faxing, and data entry
· Manage supplies of office, printing room and pantry
· Coordinate office activities and events including food catering
· Supervise part-time cleaner and manage office cleaning schedules
· Support various departments with administrative tasks as required
· Adhere to company policies and procedures, including confidentiality and data protection.
Qualifications:
· High school diploma or equivalent.
· Previous experience in a similar role is a plus, but not required.
· Excellent interpersonal and communication skills.
· Professional appearance and demeanor.
· Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
· Strong organizational and multitasking abilities.
· Ability to work independently and as part of a team.
· Punctuality and reliability.
· Basic knowledge of office equipment, such as printers and photocopiers
