Job Description:
Administrative
- Serve as a point of contact for the office of the RL/SDO, handling matters in a confidential and professional manner.
- Assist RL/SDO with all correspondence (eg. Email, presentation materials) responding in a timely and appropriate manner, as well as documentation & coordination of monthly reports, board reports, among others.
- Manage RL/SDO’s scheduling and calendar (using Lotus Notes and setting up Skype calls and WebEx meetings).
- Ensure RL/SDO is prepared for meetings, with agendas, materials, and minutes for conference calls, virtual meetings, and face to face events, coordinating as required with other support staff.
- Arrange and manage all travel logistics, including transportation, lodging, itineraries, visas, and passports.
- Complete expense reports for RL/SDO, reconciling corporate card charges monthly.
- Provide logistical support for domestic and international meetings/events teaming with other support staff as appropriate and/or assigned, such as National Directors meetings, SLT Retreat, Homeweek and other regional forums/events.
- Maintain timekeeping records for RL/SDO, and approve timesheets for direct reports (through Workday), meeting all deadlines.
- Work with the faith and development team on spiritual activities
Others
- Support strategic projects assigned by the RL/SDO. This would include interface with direct reports, other stakeholders, and project teams to execute the project activities and ensure communications with stakeholders and SLT regarding the status of projects.
- Carry out additional responsibilities and projects as assigned by RL/SDO
