Description
· Provide secretarial support to Managing Director and HR Director
· Manage calendar, schedules, appointments as and when required
· Administer all expense claims and ensure timely reimbursement
· Be responsible for confidential and sensitive materials and documents
· Manage vehicle-related matters pertaining to Summons, Traffic Offences, Road Tax Renewal (s), COE Renewal(s), Insurance Renewals
· Coordinate with Supervisors whenever vehicle is due for inspection
· Responsible for ordering stationeries, pantry items, printing papers and all printing-related items (envelopes, letterheads etc)
· Handle incoming mails, distribution to respective departments and dispatch of outgoing mails
· Manage facilities including Mesin and Tuas Site and ensure office is in pristine condition at all times
· Inspect the facility on a regular basis (minimum once per week) and ensure the facility is well maintained, damaged equipment and furnishings are repaired and in working condition
· Administer use of meeting rooms and ensure they are well maintained at all times
· Administer office asset disposal
· Manage travel arrangements and accommodation for RISG
· Manage petty cash for RISG and be accountable for all outgoing payments
· Handle daily correspondence and document(s)
· Administer all matters relating to document storage at Crown Service effectively
· Prepare and issue gifts for staff (Rewarding them with badges of compliments)
· Manage front office
· Administer membership subscriptions
· Acquire a good understanding of the Purchase Order (PO) processing system and raise PO when required
· Involvement in Continuous Improvement Projects
· Maintain and control Office Keys
· Manage cleaners, Dispatch Staff and Security Guards
Requirements
· 3 years’ experience as an Office Administrator or relevant roles
· Good hands-on experience in facilities management
· Excellent command of written and spoken English
· High level of confidentiality, professionalism and diplomacy as well as excellent interpersonal and communication skills
· Proficient in Google Applications
· Good team player with positive attitude
· Able to work independently
Benefits
· 5 days work week (8.30am to 5.45pm)
· 16 & 18 Jalan Mesin – Macpherson – Nearest MRT: Tai Seng (Bus number to reach: 8, 62, 90, 151)
· 16 days annual leave
· AWS
· Medical and Dental benefits
· Medical Insurance Coverage
