Job Summary:
The Senior Admin and HR Executive or Assistant Managfer level will be responsible for overseeing the administrative and human resource functions of the organization in Singapore and experiences in new entities set up . This role involves managing the day-to-day administrative operations, coordinating HR activities, ensuring compliance with company policies and regulations, and supporting the overall business strategy through effective people management and organizational development.
Key Responsibilities:
Administrative Responsibilities:
Office Management:
- Oversee the smooth functioning of the office, including facilities management, maintenance, and vendor management.
- Manage office supplies inventory and place orders as necessary.
- Ensure compliance with health and safety regulations.
Record Keeping & Documentation:
- Maintain and update organizational documents, including policies, procedures, and administrative records.
- Ensure the confidentiality and security of sensitive information.
Event Coordination:
- Plan and execute company events, meetings, and conferences.
- Handle travel arrangements, including booking flights, accommodations, and transportation.
Budget Management:
- Assist in the preparation and monitoring of administrative budgets.
- Track expenditures and report variances.
Human Resources Responsibilities:
Recruitment & Onboarding:
- Lead the recruitment process, including job posting, screening, interviewing, and selection.
- Oversee the onboarding process for new hires, including orientation, training, and integration into the company culture.
Employee Relations:
- Serve as the first point of contact for employee inquiries regarding HR policies, procedures, and benefits.
- Address employee grievances and foster a positive work environment.
- Facilitate conflict resolution and disciplinary actions when necessary.
Performance Management:
- Implement and manage performance appraisal systems.
- Work with department heads to identify training and development needs and create individual development plans.
Compliance & Policy Management:
- Ensure HR policies are up-to-date and in compliance with local, state, and federal regulations.
- Manage employee records and ensure confidentiality.
- Assist in developing and implementing HR strategies aligned with the company’s business objectives.
Compensation & Benefits:
- Administer payroll and benefits programs.
- Conduct salary benchmarking and manage compensation structures.
Employee Engagement & Retention:
- Develop and implement employee engagement initiatives to boost morale and reduce turnover.
- Organize team-building activities and recognition programs.
Qualifications:
- Education: Bachelor’s degree in Human Resources, Business Administration, or a related field. Degree or HR certification (e.g., SHRM-CP, PHR) is preferred.
- Experience: Minimum of 5-7 years of experience in HR and administration, with at least 3 years in a senior or supervisory role and having set up new Company experiences from the scratch.
Skills:
- Strong knowledge of HR principles, practices, and legal regulations.
- Excellent organizational and time management skills.
- Strong interpersonal and communication skills.
- problem-solving skills and the ability to make decisions under pressure.
- Multi- language as need to communicate with Eastern Asian organisation.
Personal Attributes:
- High level of integrity and professionalism.
- Ability to maintain confidentiality.
- Strong leadership and team management skills.
- Adaptability and willingness to take on diverse tasks.
Working Conditions:
- Full-time position, with occasional extended hours as needed.
- May require travel for recruitment events, training, or other HR-related activities.
