THE ROLE
We are looking for a motivated Personal Assistant to work alongside the Senior Assistant and our dynamic global administration team to assist with all matters relating to the Directors’ duties. You will be part of a leading and fast-growing global healthcare research organisation with offices and collaborations around the world. Alongside your personal assistant duties, there would be the ability to expand into a financial/business development combined role.
Prior PA experience is not essential but excellent organisation and communication skills are required, including excellent written and verbal business English skills. The candidate must have a tertiary qualification and some prior work experience in a relevant field. Experience within project management, personal finance or budgeting would be desired but not essential. Other key requirements include the ability to multi-task, confidence with IT systems, discretion and trustworthiness when dealing with confidential matters, attention to detail, ability to prioritise and work in a fast-paced environment.
The full-time role would have a flexible working arrangement, split between working from home and co-working spaces with the Senior Assistant.
MAIN DUTIES AND RESPONSIBILITIES
- Manage and maintain the Directors’ diary, ensuring all commitments are coordinated effectively.
- Filter significant amounts of information, emails, queries, phone calls and invitations to the Director by redirecting or taking forward such contact as appropriate.
- Coordinate with the internal teams to set up important meetings and assist with minute-taking when needed.
- Assist in management of the Director’s properties, including general maintenance plus holiday bookings.
- Assist the Director with any personal requests, which may include purchasing, correspondence etc.
- Work closely with the finance team to assist with the Directors’ finances and budgeting.
PERSON SPECIFICATION
Qualifications: Bachelor’s Degree
Experience and key skills:
- Excellent organisational skills, ability to multi-task, organise others and work on own initiative and with limited supervision
- Excellent oral and written communication skills
- Confident with IT and online communication systems
- Trustworthiness to manage sensitive and confidential information
- Ability to work under pressure and be part of a small team
- Excellent attention to detail and commitment to meeting deadlines
- Ability to filter information and assess priorities
- Ability to develop and maintain good working relationships at all levels
- Ability to think ahead and anticipate needs before they arise
- Project management, personal finance or budget skills desired but not essential
- Previous PA experience is not essential
