Supply Chain Management Executive (SCM Executive)
About Us
We are all about embracing the new. If you are looking for a fun and dynamic career, if you are passionate and love a fun-filled work environment, if you embrace challenges and are always thinking on your feet, then you’re the one we are looking for.
Why Join Us?
Now, we are going to tell you why you should be a part of this ever-growing company. Some of the perks include an easily accessible office, flexible working hours, tons of retail, furniture and F&B discounts, as well as a fun and dynamic working culture that redefine a 9-6 job.
Job Description
Purchasing
• Check and process Purchase Order (PO) based on sales order.
• Track orders and ensure timely delivery of goods, receiving, and invoicing.
• Checking supplier’s invoices with supporting documents such as PO & Delivery Orders (DO).
• Assist and support to spear head on all cost saving, reduction program and activities.
• Liaise and negotiate with vendors on required products/ services for the best price and payment terms.
• Compare and evaluate pricing proposals from vendors.
• Responsible for verification of discrepancies supplier’s invoice & DO with PO
• Follow up & ensure Credit Note (CN) has been received for goods returned or over billed.
• Verify and track total monthly purchase invoice in system.
• Proper scanning and keeping of documentation in the share drives.
• Keep track on the vendor’s contract terms.
Inventory
• Work closely with warehouse team on maintaining the stock list – identify the stocks and SB items
• Ensure loan inventory and SB items are monitored and actioned weekly.
• Check and create pre-order list and ensure that the sales team is aware on the available stocks in warehouse.
• Lead the preparation on stock take exercise and prepare the necessary steps before conducting stock take.
• Work with the store manager and marketing teams for any promotions (sales mechanics).
• Liaise with the store manager on monthly buy calendar based on brand product launch, new brand set-ups in the store.
• Work with the customer service team on customers’ return before submitting claims with vendors. To prepare replacement orders for customers (if any).
Logistic
• Monitor shipment and update the Costing & Purchasing and sales team for any incoming
shipments and/ or delays.
• Prepare and send tally sheet to warehouse team 1 week before shipment arrival.
• Report to HQ (vendor) for any discrepancy and damages.
• Liaise with HQ (vendor) shipping team for any shipments related queries and action to take.
Delivery to customer
• Monitor deliveries and returns from the warehouse and delivery teams.
• Ensure that all the DO are scanned in the shared drives by the warehouse team.
• Verify the invoices (delivery team) charges before submitting to the finance team to process.
Pricing and Promotions
• Follow the price calculation, and update brand retail selling price based on price list.
• Review the brand price factor and cost price yearly.
• Work with the store manager and marketing teams on product launch, brand trainings and sales mechanics.
Reports
• Weekly payment (Invoices)
• Weekly brand sales and sell-through
• Weekly and monthly brand buy review
• Monthly shipping tracking
• Monthly margin review
Job Requirements
- Diploma / Degree in Supply Chain Management or related field
- 0 - 1 year experience in Supply Chain Management or related field
- Great Interpersonal Skills
- Fluent with Google Suite and Microsoft tools
- Meticulous and Analytical
