Responsibilities
- To provide full support and assistance to officers in creating purchase order (PO), service entry (SE), and process e-invoices;
- Follow up on outstanding purchase orders/work orders, invoices;
- Assist officers in document filing, including uploading of project correspondences to Document Management System (DMS), e.g., emails, drawings, reports and etc.;
- Assist officers in the creation of training requests in Human Resource System (HRS) and to liaise with course providers in all the requirements needed to complete the registration of the courses (including requesting and raising payment requests in PROMPT);
- Scheduling of Safety and Quality inspections to JTC projects and to notify project stakeholders on the inspection dates (including sending reminders, etc);
- Assist officers in the collation of data from inspection reports with subsequent uploading into Tableau Dashboard. Simple data analytics and trending of data might be required;
- Handling internal stakeholder’s queries and all matters relating to PPE procurement and issuance;
- Maintenance of Division’s webpage by ensuring that latest documents are uploaded and available for retrieval;
- Assist officers in the compilation of monthly safety data across different projects;
- Assist officers in the onboarding/kick off process for newly awarded projects and linking the project team up with JTC Safety School
- Assist officers in minutes taking during Department and Division Meetings;
- Assist officers in the arrangement and coordination duties during Seminars and Talks, including the procurement of meals and registration duties; and
- To carry out any other administrative duties according to the additional instructions and/or requirements issued by the Corporation and/or instructions and/or requirements instructed by the Corporation’s Representative from time to time during the contract period.
Requirements
- Minimally a GCE “O” Level/SPM holder. Preferably GCE ‘A’ Level / STPM / UEC holder;
- Must be able to communicate and write in English;
- Must have good knowledge of using outlook to reply to emails and good knowledge of using Microsoft Office software, i.e., Word, Excel, PowerPoint, Outlook, with preference in SAP, etc.; and
- Minimum 3 years of relevant working experience.
