Responsibilities
- Process and reconcile a wide variety of accounting documents. (such as invoices, departmental billings, employee reimbursements, cash receipts, vendor statements).
- Prepare and process documents to disburse funds, make deposits and prepare reports.
- Prepare monthly finance reconciliations for approval.
- Assist with annual budget preparation as required.
- Provide secretarial and administrative support in order to ensure effective and efficient office operations.
- Word processes all letters, documents, inspection records, etc. Records, stamps and distributes all incoming mails, and process all outgoing mails.
- Compiles and maintain essential information like staff list, manpower records, telephone directory and addresses.
- Provide receptionist services like answering calls, records messages ability to provide information of as general nature when required.
- Generate reports for management and clients.
- Update data in both company’s and client’s computer systems.
Principal Accountabilities
- Assist the manager to generate reports.
- Prompt updating of company and client computerised works/admin systems.
- Monthly reconciliation/balance of accounts.
- Prompt processing of payments to sub-contractors.
Requirements
- Certificate in Accountancy and/or Business Administration
- Min. GCE ‘O’ Levels with 2 yrs relevant experience
- Effective computer skills; Microsoft Office Software, and experience with Facilities Management software will be an added advantage.
- Experience in processing accounts payable/receivable, sub-ledger and general ledger entries and reconciliations.
- Pro-active attitude, independent and responsible worker who is able to carry out assigned tasks with little supervision.
