Job Responsibilities:
Administrative Tasks
- Assist all departments with issuing Purchase Requisitions (PR), Delivery Orders (DO), and Invoices.
- Conduct stock inventory and record stock levels.
- Manage meeting room setup and hospitality, including serving drinks, tidying the room, turning off air conditioning and lights, and cleaning up after meetings.
- Stay after hours if meetings extend beyond 6 p.m. to ensure the meeting room is properly cleared.
- Prepare and process Purchase Requisitions (PRs).
- Organize courier shipments, including letters and documents.
Finance Tasks
- File and print financial and administrative documents.
- Scan documents for upload to the server.
- Input staff claims into Autocount system.
- Update records of customer payments.
- Record payments made to suppliers.
- Compile and prepare sales reports for all departments.
- Issue daily sales invoices and Delivery Orders (DOs) for all departments.
- Maintain the PR/PO register in Excel.
- Perform stock take for the warehouse.
- Complete any additional tasks as assigned.
Job Requirements:
- LCCI certification or equivalent in Accounting/Finance.
- 1-3 years of experience in administrative and accounting roles, preferably in a similar position.
- Proficiency in Autocount accounting software is required.
- Strong knowledge of Microsoft Office
- Familiarity with accounting principles and financial documentation (PR/PO, Invoices, etc.).
- Excellent attention to detail and organizational skills for managing both administrative and financial tasks efficiently.
- Ability to multitask and manage time effectively, meeting tight deadlines and handling multiple tasks simultaneously.
- Flexibility to adapt to changes in workflow or new software, and ability to handle work under pressure, particularly during busy periods (e.g., month-end closing).
- Ability to handle sensitive financial data and maintain a high level of confidentiality.
