This incumbent will be required to support various matters surrounding facilities management, workplace safety, and insurance claim matters etc.
Key Responsibilities:
- Assist with office administration tasks, such as managing supplies and coordinating with vendors for maintenance and repair of facilities and equipment.
- Ensure all contract works / routine servicing are carried out accordingly as specified in contract agreement.
- Support in all necessary licences & certificates renewal from the relevant authorities.
- Assist in maintaining workplace safety protocols and tracking KPIs.
- Prepare reports and maintain accurate records and documentation.
- Prepare and submit insurance claims, and liaise with insurance companies and relevant parties.
- Provide general administrative support and take on additional duties as assigned, demonstrating flexibility and adaptability.
Qualifications:
- Diploma or degree in Facilities Management or related field.
- Relevant certifications for Workplace Safety, Fire Safety, Building Management is advantageous.
- Proven experience in facilities management, or a similar role.
- Knowledge of workplace safety regulations and insurance claim procedures is advantageous.
Competency Requirements:
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Ability to work independently and as part of a team.
- Ability to prioritize tasks and meet deadlines.
