Our company is a dedicated catering company specializing in providing tasty, nutritious, and healthy meals for schools in Singapore. We believe in nurturing young minds with the freshest ingredients and balanced meals that fuel their growth and development. Our team is committed to delivering high-quality food that children love and parents trust.
The Administrative Assistant will play a key role in ensuring smooth day-to-day operations at The School Grocer by providing essential administrative support to the team. You will handle a wide range of administrative tasks and work closely with various departments to ensure efficient workflow, accurate record-keeping, and timely communication.
Key Responsibilities:
- Perform general office administrative duties, including answering phone calls, responding to emails, and handling inquiries.
- Maintain accurate records and manage data entry tasks such as updating client information, orders, and inventory.
- Assist in preparing and processing invoices, purchase orders, and other necessary documentation.
- Assist with HR-related tasks, such as processing leave applications and updating staff records.
- Support the sales and operations teams by preparing reports, presentations, and materials as needed.
- Help manage office supplies and ensure stock levels are adequate.
- Liaise with vendors, suppliers, and clients to ensure smooth operations.
- Ensure compliance with company policies, procedures, and regulatory requirements.
- Handle additional administrative tasks and projects as assigned by management.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar administrative role.
- Strong organizational and multitasking skills, with excellent attention to detail.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic knowledge of CRM systems.
- Good communication skills, both written and verbal, with the ability to interact professionally with clients and colleagues.
- Ability to work independently and manage time effectively in a fast-paced environment.
- Familiarity with basic bookkeeping or accounting tasks is a plus.
- Positive attitude, proactive, and willing to take on new challenges.
- Previous experience in the food and beverage or catering industry is an advantage but not required.
Working Hours:
- Full-time and part-time positions available. Monday to Friday, with some flexibility in working hours.
Benefits:
- Competitive salary based on experience.
- Opportunities for career growth within the company.
- Friendly and supportive team environment.
- Training and development opportunities.
- Contribution to a meaningful cause by supporting the provision of healthy meals to young children.
If you are an organized, detail-oriented individual who enjoys working in a dynamic environment, we would love to have you as part of our team. Join us and help ensure smooth operations as we deliver healthy meals to preschools across Singapore!
