As an office executive, you will be responsible of office management and daily administrative tasks. You will oversee everything from human resources to budget / resources management and compliance.
Objectives of the role:
- Act as the first point of contact for clients and stakeholders, ensuring all communication is handled promptly and professionally.
- Represent the company to clients, partners and the public, creating a positive first impression for everyone interacting with the company.
- Find feasible solutions to everyday challenges and roadblocks that arise during business operations.
- Work closely with other departments to ensure all projects and initiatives move smoothly.
Your tasks:
- Handle HR matters include posting of job ads, arranging interviews, employee onboarding / exit, manage MOM matters and CPF submission.
- Manage the schedules with key managers and coordinating appointments and meetings with external or internal team.
- Support the team with administrative tasks, including data entry, filing and document preparation.
- Keeping the office well-stocked with supplies and monitoring all equipment functioning correctly.
- Manage office budgets and expenses within budget set by Company.
- Handle special projects and initiatives, such as office relocations or organizational restructuring.
- Offer critical support and guidance on a range of administrative and operational issues to senior leadership.
- Provide excellent customer service, answering phone calls and responding to emails promptly and professionally.
Required skills and qualifications:
- 3+ years of experience in office administration or executive assistant roles.
- Bachelor’s degree in any field. Competence to manage multiple priorities and deadlines.
- Highly proficient in Microsoft Office Suite and other CRM/ERP software.
- Commitment to professionalism, teamwork and integrity.
- High level of discretion alongside the ability to handle confidential information.
- Great interpersonal, technical and adaptability skills.
- Excellent communication, organizational and problem-solving skills.
