CEO Secretary (6-month contract, Japanese-speaking)

• Location: Raffles Place

• Working hours: 09:00 to 17:40 (Monday to Friday)

• Fixed allowance provided

CEO Secretary (6-month contract, Japanese-speaking)

Our established Japanese client in the energy industry is looking for a professional and committed secretary for temporary coverage.

Job Responsibilities:

• Manage daily schedule for internal/external meeting requests, liaise with transport service provider for local transport arrangement, provide daily updates of meetings, lunch, dinner appointments and golf booking etc. in a timely manner
• Assist in business travel support, including arrangement of VISA application, and overseas accommodation/logistic arrangement. These may include private flights and logistic booking etc.
• Manage monthly expenses and claims
• Other ad-hoc tasks and support any other administrative duties assigned by the CEO and reporting supervisor(s)

Job Expectations:

1. Proactively support CEO in his daily business activities without disruption. Be responsible for the role with a professional mindset, and keep in mind to work as a member of the administrative department;
2. Maintain good relationships with all employees, and work cooperatively as a cornerstone of all departments;
3. Fully understand the confidentiality of information obtained in the course of work and strictly observe confidentiality.

Job Requirements:

1. Effective listening, communication, and interpersonal skills;
2. Excellent verbal and written communication skills;
3. Excellent time management skills with a proven ability to meet deadlines.;
4. Ability to multitask and function well in high-paced and at times stressful environment;
5. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems;
6. Proficient with Microsoft Office 365 with the ability to learn new or updated software
7. Experience in SAP accounting system will be an advantage
8. Diploma or equivalent.;
9. 3 - 5 years Personal Assistant experience in a corporate or professional environment working for senior-level management;
10. Good written, verbal, and interpersonal communication skills;
11. Japanese communication skills (minimum JLPT level N2 or equivalent) are required to liaise with Japanese speaking counterpart;
12. Strong organizational skills, meticulous attention in details, diligent, self-motivated with a positive working attitude;
13. Able to multi-task and work under pressure;
14. Able to solve problem independently or with minimum supervision;
15. A good grasp of absolute discretion and confidentiality

Interested applicants, please send your resume to Charlene (R22105303) at [email protected] with the email subject header "CEO Secretary (6-month contract, Japanese-speaking)".

We regret that only shortlisted candidates will be notified. Other applications will be updated in our database for future job opportunities.

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Thank you for your kind understanding and co-operation.

Pasona Singapore Pte Ltd

EA License No:90C4069

(Lau Rui Lin, Charlene, EA Registration No: R22105303)