Spectra Secondary School is a Specialised School for technically inclined students. A career at Spectra requires a deep passion to serve others coupled with professional pride and competence.
Job Purpose
Assist the Senior Manager, Admin & Procurement in the day-to-day administration of school and student matters.
Responsibilities
- Review and implement school and student admin policies in compliance with statutory legislations
- Maintain integrity of data in MOE, ITE and school systems and applications, prepare and maintain students’ files and ensure accuracy, compliance and confidentiality
- Administer student admission processes from enquiry management to application
- Administer activities related to student management, such as financial assistance, preparation of class registers, photo charts, TransitLink School Smart cards, attendance lists, transfer requests, renewal of student pass etc.
- Support school management by collating and preparing student reports on school attendance, administering surveys, entrance tests and interviews
- Provide secretariat support involving student results processing and progression, such as generating and printing progress reports, School’s Graduation Certificate, ITE Statement of Results etc.
- Coordinate with external organizations/agencies to provide annual students’ health and dental checks, NRIC registration, food catering etc.
- Use appropriate e-transaction portals to perform different e-transactions competently
- Provide support to help ensure student’s wellbeing, such as administering first aid and chaperoning students to clinics/hospital
- Perform front counter services, including attending to walk-ins and phone calls, as well as managing lost & found items
- Provide administrative and logistical support for meetings, school activities and events
- Support in Admin-related purchases, including preparation of purchase requests and evaluation of bids
- Demonstrate an understanding of the needs of the students and act as role model to shape their values and behaviours positively through daily interactions
- Any other duties assigned by the supervisor to provide administrative support to the General Office.
Requirements
- Preferably with 3 years of relevant working experience in MOE schools
- Proficient in Microsoft® Office applications
- Fluent in spoken and written English
- Diploma in any discipline
If you are a highly motivated and engaging individual who wants to contribute to the holistic development of students, please write to us. Only shortlisted candidates will be notified.
