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Jobs in Singapore   »   Jobs in Singapore   »   Art / Design / Entertainment Job   »   Office admin (perm) Assistant for a Professional Service firm based in town (with some WFH arrangement)
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Office admin (perm) Assistant for a Professional Service firm based in town (with some WFH arrangement)

The Cap Consulting Group Pte. Ltd.

The Cap Consulting Group Pte. Ltd. company logo
  • Diploma qualified with around 5 to 15 years of office admin experience. Some exp gained with MNCs is preferred
  • Experience working in office support functions supporting med size firms of around 50 staff will be beneficial but this is not a must.
  • IT savvy . Experience doing intranet update, sharepoint, videocon facilities etc with WIFI is a plus but not a must

Our client is an established professional service firm (based in town) It is looking for a hands-on office admin assistant to work closely with the Head and Office Manager. The co allows for a WFH arrangement on some days in the week.

Responsibilities

  • Support the office employees re arranging business travel support (liaise with travel agents, do the required travel accommodation and booking)
  • Ensure that office management runs smoothly (order pantry supplies, stationery)
  • Provide general admin support (handle incoming calls and emails, check invoices for payments)
  • Prepare and ensure readiness of meeting facility including IT connectivity and attends to arriving guest (e.g. greet visitors, offer refereshments)
  • Perform data entry and other admin support functions to assist the Heads
  • Maintain office equipment and inventory
  • Liaise with external service providers.
  • Update the co’s intranet
  • Set up the teleconference devices and other IT equipment
  • Support the other general admin functions such as reception duties, safety management etc
  • Work on conference-seminar and meeting arrangements
  • Provide office orientation for new hires.
  • Organise company’s events

Experience and Qualifications

  • Diploma qualified ideally with around 5 to 15 years of office admin experience. Some exp gained with MNCs is preferred
  • Experience working in office support functions supporting med size firms of around 50 staff will be beneficial but this is not a must.
  • IT savvy . Experience doing intranet update, sharepoint, Videocon facilities with WIFI is a plus but not a must.
  • Experience leveraging technology to automate processes will be looked upon favorably;
  • Familiar with Microsoft tools- 365 suite;
  • Inquisitive with a passion to learn and contribute towards improving the business in its filing and administration processes.
  • Proactive, adaptable and keen to learn
  • Has good people skills. Professional, adaptable, helpful and flexible with a good work attitude.
  • Has a collaborative and team playing approach
  • Has good communication skills

Selling pts:

-the co allows for a WFH arrangement per week

-office has around 50 staff (more med sized) and work load is gen manageable.

-the co has a collaborative and multinational work culture.


To apply, pl send your cv in word doc to [email protected]. Pl also include details on your current salary, expected salary and notice period in your cv.


We regret to inform that only shortlisted candidates will be notified.


Posted by:

CAP Consulting (EA license: 14C7175)

Caroline Poh (EA Registration: R1105649)

Date ad is posted - 10 September 2024

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