Requirements:-
- To update the claim information including date of receipt of claim, project number and claim amount in the database.
- To check the claims and seek clarifications with grantees on queries arising from their claim submissions to ensure that all queries are satisfactorily resolved.
- To seek PUB advice on disputable matters if any.
- Disbursement Memo Preparation and Verification
- To compute the amount to be disburse and prepare the disbursement
- PUB will check and verify the disbursement memo.
- To confirm the disbursement amount with grantees through email after checking by PUB and there are no further clarifications needed.
- To seek further clarifications with grantees on queries arising from thechecks by PUB.
- To liaise with PUB to ensure that project technical milestones are on track before funds can be disbursed.
Claims Documentation
- To photocopy and ensure proper filing and documentation of all claims.
- To provide daily updates to PUB on the progress of the claims processing
- The report tracks the disbursements of the projects, how much claims we received and not paid, and how long the claims have beenoutstanding.
- To update the daily claims tracking report.
- The report tracks the stage of disbursement workflow the claims are in.
- To collate the quarterly claim submissions and prepare the report on fundsdrawdown.
- To manage the submission of audit reports by grantees via reminders’ sending.
Other Duties
- To support the planning, budgeting and forecasting of the annual budget of the funding initiatives.
- To collate the required documentation related to claims processing for audit purposes.
