Job Overview:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support to the office by answering calls, managing data in Excel sheets, tracking tasks, and performing a variety of other administrative duties. The role requires excellent communication skills, proficiency with office software, and the ability to multitask in a fast-paced environment.
Key Responsibilities:
- Answering Calls: Professionally handle inbound calls, redirect them to the appropriate person, or take messages as required.
- Excel Management: Maintain, update, and create Excel spreadsheets for various purposes such as data entry, reports, and tracking.
- Tracking and Reporting: Keep track of office supplies, appointments, and important deadlines, providing regular updates to management.
- Email and Correspondence: Respond to emails, manage incoming and outgoing mail, and ensure timely communication within the office.
- Filing and Documentation: Organize and maintain electronic and paper files, ensuring proper documentation is up to date and accessible.
- Scheduling: Assist in scheduling meetings and appointments.
- Data Entry: Input and manage data with accuracy in relevant systems.
- Support Team: Provide general administrative support to other team members as needed, including photocopying, scanning, and other tasks.
- Customer Service: Act as a point of contact for clients, providing information or assistance when necessary.
Key Skills & Requirements:
- Proven experience in an administrative role or similar position.
- Proficiency in Microsoft Office Suite (especially Excel, Word, and Outlook).
- Excellent verbal and written communication skills. (English Needed. Mandarin ideal)
- Strong organizational and multitasking abilities.
- High attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Problem-solving skills and the ability to handle sensitive and confidential information.
- Knowledge of basic office equipment (e.g., fax machines, printers, scanners).
Preferred Qualifications:
- Experience with project tracking or database systems.
- Previous customer service experience is a plus.
Working Conditions:
- Office environment with typical office hours. (5.5 days)
Location:
- Conveniently located 5 mins from Great World MRT station.
