Responsibility
- Administrative Support:
- Answer and direct phone calls, emails, and other inquiries.
- Manage and maintain filing systems, both electronic and paper.
- Prepare and edit documents, reports, and presentations.
- Checking mailbox and distribution of mails.
- Office Maintenance and Management:
- Maintain pantry and office supplies, and reorder/stock when necessary.
- Coordinate and make travel arrangements- Booking of flight ticket and accommodations
- Oversee and manage office budgets
- Liaise with building management on carpark and all other office related matters
- Data Entry and Record Keeping:
- Enter and update data in databases or other record-keeping systems.
- Ensure accuracy and completeness of records.
- Event Coordination:
- Assist in planning and organizing office events or meetings.
- Assist in foods, beverages and equipment ordering when necessary.
- HR Support:
- Assist in the WP/EP application and renewal when needed.
- Maintain employee records and assist with onboarding processes.
- Problem Solving:
- Address and resolve administrative issues or concerns.
- Anticipate and proactively address potential challenges.
- All other Ad-hoc duties assigned
Requirements
- High school diploma or equivalent; some positions may require a degree or relevant certification.
- Proven experience in an administrative role.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Attention to detail and accuracy.
- Proficiency in office software and equipment.
- Technology Skills: Proficient use of office software (e.g., Microsoft Office Suite).
