Role
To support the Executive Director in matters relating to corporate governance and risk reporting, in ensuring compliance with legal and regulatory requirements, and in facilitating communication with the Board of Directors, National Committees and Members.
Responsibilities
Corporate Governance
- Support the Executive Director as part of the Board Secretariat team, including the drafting of Council resolutions, upkeeping of Council documents, and organising Council meetings and Annual General Meetings.
- Compile and submit the annual governance checklist to the relevant authorities.
- Define and maintain corporate-wide information security governance and controls to ensure that data and information assets are adequately protected, including supporting any regime for data protection.
- Involved in Identifying, evaluating and reporting of information security risks.
- Support the organization on the change management processes.
Risk Management
- Plan, design and implement an overall risk management process.
- Perform risk discussions and assessments of risk profile and highlight key risk for reporting. Identify and quantify the risks exposures, which may include financial costs, legal and reputational risks, and environmental factors.
- Develop risk migration strategies, policies and procedures, preventive and contingency plans.
- Maintain and update the Risk Management Register. Conduct risk identification exercises, monitor and report on the key risk indicators.
- Advise the Board, Business Heads and Department Managers on the implementation of compliance programs, proactively monitor its implementation and suggest ongoing improvement.
- Develop Business Continuity Plans to limit risks.
- Provide training to create awareness of risk management across the different business areas of the Association so that the Board, Business Heads and Staff understands their accountability and comply with the relevant rules, regulations and processes.
- Conduct regular gap analysis and share updates on best practices in the industry.
- Undertake the Secretariat duties in supporting the Audit and Risk Management Committee, including the preparation of Agenda, reports, discussion papers and presentations, as well as in preparing minutes of meeting.
- Provide support to the (outsourced) internal audit and risk management functions and act as liaison between any appointed (outsourced) internal auditor/risk management consultants and YWCA.
- Monitor internal audit or risk mitigation plan and act as the coordinator for arrangements of meetings, discussions and follow-up with internal stakeholders.
- Coordinate follow-up on any reviews of internal SOPs, including overseeing the organising of any BCP exercises.
Any other duties as may be assigned from time to time.
Requirements
- Minimum 3 years of relevant experience.
- Ability to handle sensitive and confidential information.
- Proficient in Microsoft Office, Word, Excel and Powerpoint.
Competencies
- Strong governance mindset.
- Strong communications and written skills.
- High degree of multi-tasking and time management capability.
- Strong organizing and coordination skills.
- Meticulous and the ability to work independently with minimum supervision.
- Pleasant nature and strong service mindset.
