General Overview
The incumbent shall provide front desk and administrative support in SLNG and together with his/her reporting manager ensure a high standard, efficient and safe day-to-day office operations at SLNG’s corporate office.
Roles and Responsibilities
Front Office
- Responsible for handling front office reception and related duties, including meet & greet guests, answering calls and handling inquiries, handling incoming & outgoing mail/ documents/ parcels, updating staff directories, facilitating meeting room bookings and ensuring the upkeep of meeting rooms and general office spaces.
Office/Facility Administration
- Responsible for supporting Admin Manager in day-to-day operations and administrative duties in SLNG office such as:Purchasing and maintaining office supplies and/or services including sourcing and evaluation of quotations right through to goods receipts and verification
Liaison with landlord on facilities management matters e.g. car park administration, office repairs and maintenance, cleanliness, fire drills etc.
Travel arrangements e.g. coordinate flight schedules, hotel accommodation, visa processing etc.
Liaise with key vendors on maintenance and repairs office equipment /systems e.g. air conditioning, photocopiers, printers, AV equipment, telephone systems, and manage office /space/equipment resources ensuring that they are readily-available for use by staff and are well maintained
Drive and support corporate initiatives e.g. updating of Intranet, take part in Productivity projects, workplace risk assessment, and sustainability efforts etc.
Staff Engagement
- Logistics support for corporate meetings, staff events & talks, quarterly staff communication sessions, birthday celebrations etc.
- Be involved in staff welfare committee related activities and events
- Any other duties and projects, as and when assigned by his/her reporting manager
Work Experiences
- Candidate shall have at least 6 years’ of admin experience.
- Excellent communication and interpersonal skills.
- Candidate shall be proficient with MS Office applications.
- Successful candidate shall also possess the following personal attributes:Team player with strong interpersonal skills with the ability to deal with all levels of people
Highly customer-oriented, tactful and diplomatic
Pleasant disposition, and has a positive and outgoing personality.
Ability of work independently, multi-task and work under tight deadlines.
Education Requirements
- Minimum Diploma in Business Administration / Management
