Job Overview:
As an Admin cum HR at a printing shop, you will be responsible for managing daily administrative tasks, as well as supporting human resources functions. This role requires a versatile individual who can handle office operations efficiently while assisting in recruitment, employee management, and payroll tasks. You will ensure smooth operations within the office and play a vital role in maintaining a positive work environment.
Key Responsibilities:
- Manage office supplies, coordinate with vendors, and ensure the shop's administrative needs are met.
- Organize and maintain company records, customer orders, and ensure documentation is up to date.
- Handle incoming and outgoing mail, phone calls, and emails in a timely and professional manner.
- Maintain and update the inventory of printing materials and equipment.
- Coordinate meetings, staff schedules, and printing job timelines.
- Assist in recruiting new staff by posting job advertisements, screening applications, scheduling interviews, and onboarding new employees.
- Manage payroll processes, including salary computation, attendance tracking, and leave management.
- Ensure timely submission of necessary documents for payroll processing and statutory contributions (CPF, etc.).
- Assist in maintaining employee records, updating personal files, and ensuring compliance with employment laws.
- Support the performance appraisal process and assist in employee training and development initiatives
- Ensure all HR policies are up to date and comply with Singapore’s employment laws and regulations.
- Handle staff grievances and support disciplinary actions when necessary, in consultation with management.
Job Requirements:
- Minimum 1 year of experience in administrative or HR roles, ideally in a retail or service-oriented environment.
- Experience in the printing or creative industry is an advantage but not required.
- Proven experience in office administration and HR functions.
- Understanding of HR processes including recruitment, payroll, leave management, and performance evaluation.
- Strong interpersonal and communication skills to manage staff and interact with customers.
- Ability to multitask and manage time efficiently in a busy printing shop environment.
- Proficient in Microsoft Office (Word, Excel, Outlook) and HR/Payroll software systems.
- Strong organizational skills with attention to detail in handling orders, schedules, and employee records.
- A positive attitude and ability to work well in a small team setting, balancing both HR and administrative responsibilities.
