Quebec is scaling it's events management capabilities. With this, we will be able to contribute more and bring new expertise to benefit both Quebec and Uplay.
Job Description
- Maintain and organize departmental records, contracts, and event documentation. ensuring all agreements are properly documented and adhered to
- Prepare and distribute event-related materials such as itineraries, presentations, and reports
- Assisting with sourcing of vendors
- PRPO applications and writing and submission of approval papers
- Ensure the office is well-organized, stocked with necessary supplies, and that equipment is maintained
- Serve as a key point of contact between the department and other internal teams
- Draft and distribute internal communications, memos, and announcements related to upcoming events and departmental activities
- Handle confidential information with discretion and professionalism
- Maintain accurate staff records, including attendance, leave requests, and performance reviews
- Provide event support when needed
Requirements
- Minimum Diploma
- At least 5 years of work experience in administration
- Familiarity with different types of events (conferences, trade shows, corporate events, etc.) and their specific requirements
- Knowledge of legal compliance requirements, including permits, insurance, and risk management for events
- Strong ability to manage multiple tasks, prioritize effectively, and keep track of deadlines
- Attention to detail in document management, and communication
- Strong interpersonal skills, with the ability to negotiate, persuade, and resolve conflicts
- Ability to balance long-term projects with immediate tasks
- Proficient in Microsoft Excel, Word and PowerPoint
