Job Summary:
The HR & Admin Manager or Assistant Manager will be responsible for overseeing the administrative and human resource functions of the organization in Singapore and experiences in new entities set up . This role involves managing the day-to-day administrative operations, coordinating HR activities, ensuring compliance with company policies and regulations, and supporting the overall business strategy through effective people management and organizational development.
Key Responsibilities:
Administrative Responsibilities:
Office Management:
- Oversee the smooth functioning of the office, including facilities management, maintenance, and vendor management.
- Manage office supplies inventory and place orders as necessary.
- Ensure compliance with health and safety regulations.
Record Keeping & Documentation:
- Maintain and update organizational documents, including policies, procedures, and administrative records.
- Ensure the confidentiality and security of sensitive information.
Event Coordination:
- Plan and execute company events, meetings, and conferences.
- Handle travel arrangements, including booking flights, accommodations, and transportation.
Budget Management:
- Assist in the preparation and monitoring of administrative budgets.
- Track expenditures and report variances.
Human Resources Responsibilities:
Recruitment & Onboarding:
- Lead the recruitment process, including job posting, screening, interviewing, and selection.
- Oversee the onboarding process for new hires, including orientation, training, and integration into the company culture.
Employee Relations:
- Serve as the first point of contact for employee inquiries regarding HR policies, procedures, and benefits.
- Address employee grievances and foster a positive work environment.
- Facilitate conflict resolution and disciplinary actions when necessary.
Performance Management:
- Implement and manage performance appraisal systems.
- Work with department heads to identify training and development needs and create individual development plans.
Compliance & Policy Management:
- Ensure HR policies are up-to-date and in compliance with local, state, and federal regulations.
- Manage employee records and ensure confidentiality.
- Assist in developing and implementing HR strategies aligned with the company’s business objectives.
Compensation & Benefits:
- Administer payroll and benefits programs.
- Conduct salary benchmarking and manage compensation structures.
Employee Engagement & Retention:
- Develop and implement employee engagement initiatives to boost morale and reduce turnover.
- Organize team-building activities and recognition programs.
Qualifications:
- Education: Bachelor’s degree in Human Resources, Business Administration, or a related field. Degree or HR certification (e.g., SHRM-CP, PHR) is preferred.
- Experience: Minimum of 5-7 years of experience in HR and administration, with at least 3 years in a senior or supervisory role and having set up new Company experiences from the scratch.
Skills:
- Strong knowledge of HR principles, practices, and legal regulations.
- Excellent organizational and time management skills.
- Strong interpersonal and communication skills.
- problem-solving skills and the ability to make decisions under pressure.
- Multi- language as need to communicate with Eastern Asian organisation.
Personal Attributes:
- High level of integrity and professionalism.
- Ability to maintain confidentiality.
- Strong leadership and team management skills.
- Adaptability and willingness to take on diverse tasks.
Working Conditions:
- Full-time position, with occasional extended hours as needed.
- May require travel for recruitment events, training, or other HR-related activities.
