The Admin & Facilities Executive shall handle the office renovation and reinstatement works and ensure the day-to-day smooth operation of a building infrastructure, through administrative support, including procurement, negotiation, contractor liaison and documentation as well as coordination of staff and office equipment during relocation.
- To prepare the costing and proposal of the renovation & reinstatement for the office.
- To manage the contractors for major and minor works during the renovation & reinstatement.
- Collaborate with the stakeholders during the renovation and reinstatement to ensure smooth operations.
- Handle all the pantry procurement and gifts for employees.
- Planning of company events and preparation of monthly employee birthday vouchers.
- Manage the cleaning hygiene vendor and monitor the services provided.
- Provide administrative support to the event planning and management team.
- Office maintenance, including courier service and office assets tracking.
- Managing corporate calls, opening, sorting and distributing incoming correspondence, mails included
- Responsible for office administration such as printing staff name cards, staff passes, door access cards and general administrative support for staff onboarding and offboarding request.
- Manage Admin / Facilities helpdesk via workday.
Requirements:
- Must have experience in renovation & reinstatement of the office.
- At least 2 years of relevant experience in a similar role, administration or facility.
- Meticulous and well-organized to ensure administrative accuracy.
- Good team player with a positive and can-do attitude.
- Good interpersonal & communication skills.
- Self-driven, able to multitask with a good time management.
Employee Benefits:
- Paid Annual Leave Entitlement
- Family Care Leave
- Enhanced Sick Leave
- Training Opportunity
- Flexi Benefits
- EAP - Employee Assistance Program that assists employees with personal problems and/or work-related problems that may impact their work, health, mental and emotional wellbeing.
- Employee Share Purchase Plan
- Comprehensive Medical Insurance Coverage inclusive of Dental
- Attractive Welcome Pack for New Hire
*Please note that due to length of position, applicable benefits will be pro-rated accordingly.
