Responsibilities
-Handle quotations, orders, invoicing, inventory management, and scheduling.
-Provide support to new and existing clients, addressing inquiries and resolving issues.
-Lead organization development initiatives, including implementing digital clocking systems, online scheduling, and filing systems.
-Create, manage, and reconcile service contracts; coordinate with colleagues on contract-related matters.
-Conduct risk assessments on standard operating procedures (SOPs) to ensure safety and compliance.
-Monitor service chits and planned maintenance schedules.
-Ensure adherence to ISO9001 and bizSAFE 3 standards for safety requirements.
-Perform data entry, update policies and procedures, and manage filing systems.
-Purchase and maintain office supplies, including sourcing, evaluating quotations, and verifying goods receipts.
-Oversee the hiring of foreign workers, including applying for work permits and arranging dormitory accommodations. Manage tenancy agreements and related logistics. Additionally, coordinate travel arrangements such as flight schedules and visa processing.
-Handle phone calls, correspondence, and emails efficiently.
-Work with service contractors for daily appointments and cash collection.
-Perform ad-hoc office administrative tasks as needed.
Requirements
-GCE 'O' Level or equivalent.
-1-2 years in a Coordinator or Administrator role preferred. Prior experience in the air-conditioning sector will be advantageous.
-Strong communication skills, positive attitude, and ability to handle pressure and meet tight deadlines.
-Computer literate with proficiency in Microsoft Office applications.
-Entry-level candidates are welcome; training will be provided.
-Detail-oriented, capable of multitasking, and able to commit to a 5.5-day work week.
