Key Responsibilities
1. Office Management
- Organizing the office layout and ordering stationery and equipment
- Maintaining the office condition and arranging necessary repairs
- Maintain office security by following safety procedures and controlling access via the reception desk
- Overseeing the daily operations of the office, ensuring a productive and efficient work environment
2. Front Desk Management
- Greet and welcome visitors, clients, and employees with a positive and professional attitude.
3. Telephone Handling
- Answer, screen, and forward incoming phone calls.
4. Scheduling and Coordination
- Manage meeting room bookings and coordinate meeting schedules.
- Assist in preparing for meetings, including setting up rooms and arranging refreshments.
5. Administration
- Managing the company social media account
- Updating and posting content when available
- Receive, sort, and distribute daily mail and deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk.
Qualifications:
- Bachelor’s degree in Business Administration or a related field preferred.
- Professional attitude and appearance.
- Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint).
- Attention to detail and problem-solving skills
- Strong written and verbal communication skills
- Ability to work independently and as part of a team.
