Job Responsibilities:
- Greet visitors warmly and professionally, confirming appointments and directing them to their destination
- Answer and screen incoming phone calls, taking accurate messages and transferring them appropriately
- Maintain a professional and welcoming atmosphere in the reception area
- Process and distribute incoming mail and courier deliveries
- Handle document photocopying, scanning, filing, and printing
- Manage the booking of meeting rooms and prepare necessary materials
- Coordinate office activities and operations to secure efficiency and compliance to company policies
- Support office management for the wellbeing of employees
- Organize and maintain office filing systems, both electronic and hard copy
- Provide effective and efficient administrative support for the full scope of office management including upkeep and maintenance of the office and its supplies, as well as preparation and coordination for meetings and company events.
- Liaise with external vendors and service providers
- Assist in the management of lecturers for updating and preparation of teaching materials and marking of papers
- Liaise with the management for all academic aspects of university partner programmes.
- Assisting the Academic and Assessment functions of the Business School.
- Liaise with external institutions, government agencies, university partners, and organisations on academic and assessment matters.
- Liaise with the Academic and Examination Boards.
- Address student enquiries and requests such as process of transfer, deferment, withdrawal, and refund, as well as any other student matters.
- Handle and coordinate funding certification claims post-course completion.
- Deliver timely and accurate reporting of submissions to relevant authorities like ICA, CPE, etc.
- Assist the marketing team by providing relevant information for advertisements.
- Undertake any ad-hoc task or project as assigned.
Job Requirements:
- Diploma or Degree in any discipline
- At least 1 years of relevant experience as corporate office admin or secretary to management
- Excellent communication and interpersonal skills, with a professional and friendly demeanor
- Strong organizational and time management skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Attention to detail and accuracy
- Ability to multitask and handle multiple priorities simultaneously
- Adaptability and willingness to learn new tasks
