Key responsibilities and duties
Daily Operations
- Responsible for implementing and maintaining a safe, cost efficient and environmentally sound operation standard in compliance with OSM Thome as well as International Marine regulations for a given number of vessels.
- To manage the daily operation of the number of vessels assigned to him in accordance with OSM Thome & Best Practice.
- Advise Masters/Chief Engineers and Ship Staff on
§ Cargo & tank/hold
§ Port operations
§ Anchoring & mooring operations
§ Technical/Engine room operations
§ Port, passage & war information, insurance coverage for all vessels
- Follow up the on-board maintenance system, monitor the status and act on overdue items.
- Evaluate and monitor the required reporting from the vessels, act as required and inform other office sections and external bodies as is relevant.
- Follow up class and statutory certification status, condition of class and arrange for the necessary surveys and inspections
- Liaise with Principals regarding Vessel safe operations.
Shipboard inspections
- Visit vessels regularly. On each visit, a Superintendent Visit Report, is to be completed and left onboard. Following inspections needs to be conducted during these inspections
- Quarterly condition Report
- Deficiency list
- Prepare a Vessel Visit Executive Summary for each Shipboard attendance
- All Audit & Inspection Reports need to be filed/updated in Common drives or Database as applicable. Follow up with vessels/office to close the deficiencies noted during these visits.
- Prepare weekly, monthly, bi-annual, quarterly management reports, as agreed with each Principal, for the Fleet Group Manager’s approval.
Oil Major/CDI & Other Commercial Inspections
- Assist in arranging external safety audits and onboard training by co-coordinating with the appointed audit or training company.
- Follow up on closure of deficiencies noted during inspections.
- Incident / Accident / Crisis Management & investigation
- Member of TSM Emergency Response Team.
- Conducts investigation and root cause analysis of Incidents, Accidents, and Near Miss & Stopper Cards.
- Review Corrective Actions, Preventive Actions and Recommendations from investigation and analysis of accidents, marine casualties and near misses.
- Assist and participate in tabletop exercises and emergency drills.
Port, Flag State Inspections & Other Statutory Audits (ISM/ISPS)
- Assist in coordinating and timely follow up Flag State Inspection, External & Internal ISM, ISPS and MLC Audits as directed.
- Support vessels during Port State Inspections and follow up on prompt closure of noted deficiencies as required.
- Follow up, review, approval and submission of the corrective active plan/report to authorities as required.
HSSEQ
- Assisting Vessels for documenting / conducting Risk Assessments. Evaluation and Monitoring.
- Evaluate & document Off- Hire records (Planned as well as unplanned).
- Stores Supply & Budget Planning.
- Maintain strict cost control of the Annual Operating Budget for each of the assigned vessels.
- Review monthly cost control and approve monthly financial reports before sending to Fleet Group Manager for review.
- Assimilate input from the assigned vessels as well as other relevant departments and prepare each vessel’s Annual Operating Budget.
- Monitor the requisitions generated from the vessel to ensure that they are submitted in a timely manner. Follow up with the Purchasing Department for delivery of ordered items on board.
- Approve invoices for payment.
- Liaise with the Insurance Manager (or Principals) in H&M claims handling. Provide technical input, and cost information, if required, for P&I claims (cargo and crew) and H&M claims.
Crewing
- Make performance evaluations of Masters/ Chief Engineers assigned to the vessel under supervision.
- Provide input to the Manning Department on recruitment of Senior Officers for the assigned vessels.
Dry Docking & Repairs
- Plan, manage, monitor and execute vessels repairs, dry dockings and conversions within agreed budgets.
- Arrange and follow up repairs and services.
- Coordinate with the assigned vessels and prepare the dry-docking specification in conjunction with Docking Superintendent, Fleet Services. Submit the specification to yards for quotations, evaluate the received quotations and present them to the Fleet Group Manager and/or Chief Operating Officer for review.
- Attend the dry-docking, discuss shipyard invoicing before presenting same to the Fleet Group Manager and/or Chief Operating Officer for approval.
- Prepare docking report.
Qualifications
- Class 1 Certificate of Competency
- Class 2 Certificate of Competency and University Qualification
Experiences
Senior Vessel Manager
- Previous experience as Chief Engineer for a minimum of 8 months on relevant type of ships
- A proven track record as Superintendent for a minimum of 2 year in a shore-based Shipping Company will have an advantage.
- Candidate who are deemed technically competent will be considered
Assistant Fleet Group Manager
- Previous experience as Chief Engineer for a minimum of 8 months on relevant type of ships
- A proven track record as Superintendent for a minimum of 3 year in a shore-based Shipping Company will have an advantage.
- Candidate who are deemed technically competent will be considered.
