Job Description for Invoice Executive (Part-Time – 2 days a week)
Job Summary
We require a billing executive to manage the invoicing process for ODE® Consulting; to check that invoices are correctly issued, ensuring that data and information transmitted by customer is accurate, checking the conformity of payment versus customer information and managing the payment deadlines and delays. This will be a part-time role requiring 2 days of service a week.
Responsibilities
• Managing the invoicing processes: checking against the company’s systems and project trackers to identify possible billing needed.
• To generate and issue invoices to customers or clients based on contracts/service agreements or proposals
• To ensure programmes or coaching completed are invoiced on time, accurate and complete, which includes variable items.
• To compile receipts for oversea runs and seek reimbursement from clients
• To maintain records of sales invoices and client and billing contact details
• Communicate with customers regarding their invoices, payment status and any discrepancies
• Follow up on outstanding invoices and coordinate with sales to review AR and assist MD to chase payment as needed
• To upload invoices via e-invoicing system as specified by Client
• To monitor and track the invoice payments.
• To work with Sales team to follow up on AR or for MD’s clients to follow up on status.
• To ensure copies of Invoices are filed for any follow up or audit purpose.
• Attend training on ad hoc basis for any new invoicing systems that are introduced by clients.
• Assist in provision of sales data for tender purpose where needed.
• To review processes where needed to improve productivity
Qualifications and pre-requisites
A degree or minimally a Diploma or equivalent years of experience. Familiarity with numbers and have experience in an accounting /book-keeping or maintaining budgets role is preferred.
Knowledge and Skills
• Good written and verbal communication skills
• Understanding of basic accounting math
• Strong attention to detail to keep accurate data
• Good organisational skills to track and monitor invoices
• Familiarity with MS Office especially Excel
• General Administrative skills
• Good customer service skills
