- Minimum 5 years of office admin experience, some of which is gained in an MNC
- Experience working in a hands-on office support functions supporting smaller offices preferred (but not a must)
- Proactive, adaptable and flexible with a good work attitude.
Our client is an established and global commodity MNC. The role is a newly created position that reports to the GM. The co allows for a WFH arrangement (1 day per week) and is based in town.
Responsibilities
Office admin matters
- Work with global HQ on all reporting and compliance requirements including the implementation of office process best practices
- Liaise with external providers (e.g. covering insurance, office rental, IT quotation etc) regarding the procurement of office goods and services
- Support the GM and office employees re arranging business travel support (liaise with travel agents, do the required hotel accommodation and booking)
- Update company’s handbook
- Ensure that office management runs smoothly (order pantry supplies, stationery etc)
- Provide general admin support (handle incoming calls and emails, check invoices for payments,)
- Prepare/ ensure readiness of meeting facilities including IT connectivity and attend to arriving guests
- Maintain office equipment and inventory including the set-up of the teleconference devices and other IT equipment
- Support the other general admin functions such as reception duties, safety management, insurance etc
- Organise company’s events (when required)
- Perform data entry and other admin support functions as assigned by the GM
Accounting admin matters
- Work with an external accounting firm re the approval and checking of accounting functions including payments (for payroll or for procurement of services/goods)
- Manage the office’s budget for approval from HQ
Experience and Qualifications
- Diploma qualified ideally with minimum 5 years of office admin experience. Some exp gained with MNCs is preferred
- Experience working in a hands-on and all-encompassing office support functions supporting smaller offices of 30 staff or less will be beneficial (but this is not a must)
- IT savvy and is familiar with Microsoft tools- 365 suite
- Hands-on with a passion to learn and contribute towards improving the business in its office administration processes.
- Proactive, adaptable and flexible with a good work attitude.
- Has a collaborative and team playing approach
- Has good communication skills and people skills.
Selling/attractive pts:
- This is a global MNC with a small office set up in Singapore (less than 10 employees). The workload is generally manageable for an efficient employee who learns the ropes quickly.
- The co has a collaborative and multinational work culture.
- Th co allows for a WFH arrangement of 1 day per week. The company’s official work hours are from 9 am to 5 pm (but this does not preclude the requirement to work later when required)
To apply, pl send your cv in word doc to [email protected]. Pl also include details on your current salary, expected salary and notice period in your cv.
We regret to inform that only shortlisted candidates will be notified.
Posted by:
CAP Consulting (EA license: 14C7175)
Caroline Poh (EA Registration: R1105649)
Date ad is posted - 17 September 2024
