Responsibilities
· Manage security door access, access card user profile creation/deletion and after-hours door access support
· Handle incoming and outgoing mail, packages, deliveries, document circulation and visitor reception
· Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace.
· Manage office supplies, office equipment and pantry supplies
· Oversee facilities services & maintenance activities
· Coordinate with vendors, contractors, and service providers to ensure smooth office operations.
· Manage business trips, hotel booking, temp accommodation and visa/work permits application process
· Collaborate with cross-functional teams to ensure a seamless workflow
· Organize other office activities (meetings, event planning, town hall booking & etc.)
· Ensure operations adhere to policies and regulations
· Any other duties / project as assigned
Qualifications and Profile
· Diploma / Degree holder with at least 4 years of proven experience as office administrator working in MNC (with =>500 headcount)
· Good experience in office facilities management
· In-depth understanding of office management procedures and policies
· Meticulous, analytical, organized, resourceful, independent, self-motivated and enjoy challenges
· Strong interpersonal, written and communication skills
· Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively
· Mature and adaptive and able to interact well with all levels of stakeholders
· Flexibility to adapt to a fast-paced and rapidly changing environment.
· Ability to work independently and as part of a team.
· Highly proficient in Microsoft Office (Excel Formulas i.e. vlookup, if formulas, pivot table etc., PowerPoint, Word, Outlook)
