My Client is the Asia Pacific investment management arm of a Real Estate Company.
It is Japan’s leading listed real estate developer, that has a global presence with offices in USA, Europe and APAC.
It has over US$100bn under management and the platform has invested in 30 countries and is fiduciary to 950+ pension funds & institutional investors from 30 countries.
We are looking for a suitable candidate to join the team as an office manager as a maternity cover for 6 months.
RESPONSIBILITIES
• Oversee the daily general office operations and manage office administrative duties
• Provide administrative support to senior management, including scheduling meetings, handling correspondence and preparing documents
• Assist with corporate secretarial matters including arranging for signing of documents, notarisation of documents and other matters, as needed
• Manage travel and accommodation arrangements and prepare expense claim reports for senior management
• Liaise with office vendors and service providers such as property management, cleaning and facilities vendors for office services and supplies
• Support finance operations admin activities including submitting invoices and tracking of invoice approval/payments
• Assist in the onboarding process for new hires
• Coordinate with IT support on all IT related matters
• Assist with any other duties/projects as assigned
REQUIREMENTS
• Bachelor’s degree or higher
• More than 5 years of experience in office administrative roles
• Strong time management and organisational skills with the ability to multitask and prioritise work
• Excellent communication skills, both written and verbal in English.
• Strong interpersonal skills
• Proficient in Microsoft Office Suite (Word, Excel, Powerpoint, Outlook) and other relevant software
