We are seeking a skilled HR Administration Manager to lead and coordinate the human resources and administrative functions within our organization. The ideal candidate will possess a robust background in administration, demonstrate exceptional organizational skills, and have experience in human resources and basic accounting.
In this role, you will be instrumental in supporting our people-centric initiatives and ensuring the smooth operation of daily HR functions. You will report directly to the Executive of HIC and oversee various HR activities, including recruitment, onboarding, employee relations, and employee engagement. We are looking for a candidate who is passionate about employee well-being, compliance, and operational excellence.
Key Responsibilities
Administrative Oversight
- Oversee daily office operations, including supply management, company subscriptions, payment processing, and other day-to-day administrative needs.
- Develop and implement office policies by establishing procedures and standards that guide operational efficiency. This includes organising office operations and procedures, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning clerical functions appropriately. Analyse and monitor internal processes for continuous improvement.
Human Resources
- Ensure compliance with local employment laws and regulations, including the Employment Act, Common Law, Employment of Foreign Manpower Act, Work Injury Compensation Act, and the Workplace Safety and Health Act.
- Manage employee contracts, payroll, and benefits administration to ensure adherence to legal requirements.
- Oversee HR administration tasks, including employment agreements, contract variations, and performance reviews.
- Develop and implement comprehensive organisational strategies that promote a culture of excellence, innovation, and continuous improvement.
- Champion a culture of safety, quality, and high performance, fostering practices that enhance employee engagement and well-being.
- Design and manage compensation and benefits programmes, including salary benchmarking, incentive programmes, and benefits administration.
- Oversee the performance management process, including goal setting, performance evaluations, and career development planning, while providing guidance to managers and employees.
- Address employee relations matters, including grievances, disciplinary actions, and conflict resolution, while promoting a positive work culture through engagement initiatives.
- Identify and resolve HR issues as they arise, offering expert guidance and support to management on all employment-related matters.
- Manage payroll processing, including CPF, Levy, and statutory claims submissions, along with monthly payroll reporting.
- Regularly review and update HR and administrative policies to mitigate risks and ensure alignment with best practices.
- Organise and support employee engagement and welfare activities, including the planning and execution of company trips and events.
Qualifications
- A degree in Human Resource Management, Business Administration, or a related field, with a minimum of 5 years of relevant experience in an HR generalist role or managerial position in a similar capacity.
- Strong knowledge of the Employment Act, local legislation, and best HR practices.
- Familiarity with office management responsibilities, systems and procedures, and risk management skills.
- High adaptability with excellent interpersonal and written communication skills.
- Meticulous attention to detail, coupled with strong analytical and problem-solving abilities.
