About ASEF Finance & Administration
The Finance and Administration Department support ASEF’s work through the stewardship of
financial, information technology and administrative services. Our Goals:
- To promote sound financial management,
- To deliver quality reports and information to internal and external stakeholders on a timely basis,
- To ensure that our work processes and policies adhere to strict compliance standards and requirements.
About the Position
The incumbent’s work will be under the supervision of the Finance Manager.
This appointment is on a 1-year contract basis with an initial 3-month probation period.
KEY RESPONSIBILITIES
- Process AP invoices, payments and posting,
- Assist in payment and reimbursement process,
- Assist in month-end closing schedules, reconciliation, journals, reports and etc,
- Assist for project financial reports and budget and forecast reporting,
- Involve and participate in the financial and regulatory audit process,
- Assist in financial report and management reporting,
- Assist in GST filing preparation and filing,
- Ensure payment process is in compliance with ASEF’s procurement policies, grant conditions and statutory requirements,
- Any ad-hoc tasks related to Finance & Admin
QUALIFICATIONS & EXPERIENCE
- Diploma/Degree in Accountancy from recognized institutions
- At least 3 to 7 years of related working experience
- Independent and able to work with minimal supervision
- Dependable, responsible, meticulous and possess a positive working attitude
- Possess initiative and able to organize and prioritize worPrevious experience in an international organization or non-profit sector will be an added advantage
KEY COMPETENCIES
- Excellent communication skills and maturity to deal with different cultures, as well as with all levels of staff,
- Able to work effectively in a team environment. A team player.
- Able to work under pressure and overtime during peak season,
- Pro-active and able to work effectively with minimal supervision,
- Proficient in Microsoft Office applications and familiarity with accounting software (Microsoft Dynamics) is an added advantage.
CITIZENSHIP
ASEF is an organisation established in 1997 through the Asia-Europe Meeting (ASEM) to complement ASEM’s mission to promote opportunities for Asians and Europeans to exchange ideas and collaborate, as well as to achieve innovation and sustainable solutions for common global challenges. We invite candidates who are citizens and passport holders of ASEM Partner countries to apply for this position.
Remuneration
The successful candidate will be offered a monthly salary commensurate with their personal qualifications and experience. Other applicable benefits include medical benefits, various paid leaves and an annual wage supplement equivalent to a month’s salary.
How to Apply
To apply for this position, please submit the following documents:
- Cover letter detailing the qualities/contributions that you would bring to ASEF,
- Curriculum vitae with your contact details, highlighting work experiences and studies related to the above job requirements,
- Clear indication of your nationality,
- Contact details of 2 referees who can comment about your recent work in a professional capacity; please mention the capacity in which you know them.
Please email your application with the subject “F&A_PE 2024 – your full name” to [email protected] by Friday, 4 October 2024.
As we receive a large number of applications, we seek your understanding that only shortlisted applicants will be contacted via e-mail.
ASEF is an employer who does not discriminate against any job applicant or employee based on gender, sexual orientation, disability, age, colour, ethnicity/race, national origin (ancestry), religion (creed), marital status or pregnancy.
