Job Overview:
We are seeking a detail-oriented and highly motivated Accounts Payable Executive to join our finance team. The ideal candidate will be responsible for handling the full cycle of accounts payable activities, ensuring that invoices and expense claims are processed accurately and timely.
Key Responsibilities:
Invoice Processing:
- Prepare, review, and verify invoices for accuracy and completeness before submitting them for approval.
- Ensure proper documentation and coding of invoices to the correct accounts and departments.
Payments Management:
- Process payments to vendors in accordance with the company's policies and payment schedules.
- Monitor and track payment status, resolving any discrepancies in a timely manner.
- Coordinate with internal teams and vendors to handle payment inquiries.
Expense Claims:
- Review and process employee expense claims, ensuring compliance with company policies.
- Ensure timely reimbursement of employee expenses.
Record Keeping:
- Maintain accurate and up-to-date records of all payable transactions.
- Assist with month-end and year-end financial closing activities by providing relevant data and reports.
Vendor Management:
- Maintain positive relationships with vendors and respond to queries regarding payments and outstanding invoices.
- Reconcile vendor statements and resolve any discrepancies or issues.
Compliance and Audit:
- Ensure adherence to internal controls, policies, and procedures.
- Assist with audits by providing necessary information and supporting documentation.
Qualifications:
- Diploma/Degree in Accounting, Finance, or related field.
- 1-3 years of experience in an accounts payable or related role.
- Basic knowledge of accounting principles and financial regulations.
- Proficiency in Microsoft Excel and accounting software (e.g., Dynamics 365 Business Central).
- Strong attention to detail and organizational skills.
- Ability to work independently and in a team-oriented environment.
Key Skills:
- Excellent communication skills, both written and verbal.
- Strong analytical and problem-solving abilities.
- High degree of accuracy and attention to detail.
- Ability to prioritize tasks and meet deadlines.
