Job Duties & Responsibilities:
- Payroll Processing: Managing the end-to-end payroll processes, including calculating wages, salaries, NS claims and deductions accurately and on time.
- Compliance: Ensuring compliance with relevant statutory regulations, funds payments/deductions and submission, such as tax laws, labor laws, and employment standards and policies.
- Tax Filings: Preparing and filing payroll tax returns, including annual filings.
- Record Keeping: Maintaining accurate payroll records, including timesheets, attendance, and payroll data.
- Reporting: Preparing payroll reports for management and finance teams, including summaries of payroll costs and tax liabilities.
- Handling Inquiries: Addressing payroll-related inquiries from employees, such as deductions, pay discrepancies, and resolving issues promptly.
- Audits and Reconciliation: Assisting with internal and external payroll audits, and ensuring proper reconciliation of payroll accounts with financial records.
- System Management: Managing payroll software systems, ensuring they are up-to-date and function properly.
- Confidentiality: Safeguarding sensitive employee information and maintaining data confidentiality.
- Benefits Administration : Coordinating employee benefits such as Medical benefits insurance, i.e Group Term Life and Group Hospital & Surgical Claim, WICA, and renewal of vehicle insurance.
- Process Improvement: Identifying opportunities to streamline payroll processes and improved efficiency.
- Process and validate payroll information pertaining to new joiners, leavers, casuals etc. including calculation, payment, and settlement of wage-related fees according to local legislation and company policies.
- Manage office administration such as pantry supplies, stationery.
Job Requirements:
- Possess at least a Diploma in HR or Certified Payroll Professional Cert or equivalent with at least 3 years of hands-on in payroll processing.
- Good knowledge of statutory compliance (e.g Employment, CPF and Income Tax Act..)
- Payroll Software Proficiency, familiarity with Infotech payroll systems preferred
- Understanding of general accounting principles and practices
- Proficient in MS Office, Strong skills in Excel Spreadsheets, formulas and data analysis
- Capability to resolve payroll discrepancies and address complex issues
- Meticulous with analytical mind, well-organised, independent, matured individual and team player
- Good communication, interpersonal skills and customer-service oriented
- High integrity, positive working attitude and reliability
- Strong sense of urgency and work commitment especially during payroll processing periods
- Able to commence work immediately or within short notice will be an added advantage.
