This is a 2 months contract role - highly extendable / convertible! This is for our client, the leading investment firm across APAC.
Job Description
- All reception duties such as managing incoming/outgoing calls, greeting visitors, courier/mailing arrangement, and conference rooms reservation
- General office administration including maintaining the pantry and office space and ordering of supplies
- Documentation matters including printing and preparing documents for signatories as needed
- Coordinate and schedule internal / external meetings and conference calls, video conference meetings for the team both internally / externally with clients
- Manage complex international travel arrangements for road shows including visa applications,flight / hotel bookings, trains and ground transportation.
- Remain aware of professionals’ whereabouts and their upcoming meetings/calls, providing reminders when necessary to keep them on track, on time, and prepared.
- Prepare documents associated with the meeting ahead of time prior to meeting
- Other ad hoc duties as and when requested.
Requirements:
- Diploma or Bachelor's Degree holder
- Background coming from Financial Services, hotel and airline is preferred
- 3+ years of experience managing reception duties, including handling incoming/outgoing calls, greeting visitors, managing courier services, and scheduling conference rooms.
- Strong organizational skills for scheduling internal and external meetings, conference calls, and video conferences.
- Experience managing complex international travel arrangements, including flight and hotel bookings, visa applications, and coordinating transportation for roadshows or business trips.
- Willingness to take on additional tasks and provide ad hoc support as requested, demonstrating flexibility and initiative.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and video conferencing tools (Zoom, Microsoft Teams).
- Familiarity with office management software and scheduling platforms.
- terpersonal skills, with the ability to interact with clients and team members professionally.
- Strong time management and multitasking abilities, particularly in high-pressure environments.
- Mandarin fluency will be an advantage as this role will work closely with chinese speaking stakeholders
- We prefer an immediate starter
Interested candidates may apply through the application system or send it to [email protected]. Shortlisted candidates will be notified.
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Morgan McKinley Pte Ltd
Koh Boon Sien
EA Licence No: 11C5502
EA Registration No. R111034
