Job Responsibilities:
Coordination & Planning
- Develop and implement strategies and procedures for imports.
- Coordinate with suppliers and third-party logistics to ensure seamless import operations.
- Ensure third-party logistics clear and unload import containers promptly.
- Verify timely delivery of unstuffing reports from third-party logistics.
- Monitor and follow up on shipping schedules with suppliers for accurate and timely deliveries; update schedules in Navision.
- Provide weekly updates on import schedules to management and the R&D team.
- Notify management and R&D of any changes in vessel schedules or new shipping information.
- Ensure suppliers provide shipping documents on time for customs clearance.
Transfer of Raw Materials & Finished Products
- Lead and manage all operational activities related to the transfer of raw materials and finished products between the warehouse and production plant.
- Ensure claims for damaged bags during transfers are submitted to the insurance company or 3PL.
- Monitor and ensure timely transfer of sample bags to 5PW for sampling after unloading.
- Update Navision with transfer activity details promptly.
- Plan monthly import shipment activities and warehouse storage allocation to drive cost savings and optimize warehouse usage, ensuring full utilization before engaging 5PW.
- Prepare inventory aging reports and follow up on aged, torn, and sample stocks.
- Create monthly inventory forecast reports.
Regulatory Compliance
- Ensure all import activities adhere to applicable laws, regulations, company SOPs, and ISO standards.
- Stay informed about updates to relevant laws and regulations.
Logistics Management
- Oversee the transportation of goods from origin to destination.
- Monitor and track shipments to ensure timely and accurate deliveries.
Documentation and Record-Keeping
- Maintain accurate records of all import transactions and documentation.
- Prepare necessary documentation for customs and regulatory agencies.
- Address and resolve discrepancies or issues related to shipment documentation.
Cost Management
- Develop and manage the budget for import shipping activities.
- Analyze shipping costs to identify opportunities for reductions and efficiency improvements.
- Monitor and report on shipping expenses and performance.
- Verify invoices from 3PL related to import shipments, storage, and transfer activities.
Problem Resolution
- Address and resolve shipment-related issues such as delays, damages, or discrepancies.
- Ensure timely feedback from 3PL regarding quality or shipment issues to suppliers.
- Submit claims and feedback regarding quality or shipment issues to suppliers.
- Act as a liaison among parties involved in the import process to resolve conflicts.
Team Management
- Supervise and guide the import shipping team.
- Train team members on best practices, regulations, and procedures.
- Conduct performance evaluations and manage team development.
Technology and Systems Management
- Utilize import management software to track shipments and manage documentation.
- Stay updated on technological advancements and implement new tools to enhance efficiency.
Risk Management
- Identify and assess potential risks related to the import process.
- Develop and implement strategies to mitigate risks and minimize disruptions.
Requirements:
- Bachelor’s Degree or Diploma in Purchasing/Supply Chain / Logistics or equivalent related qualification
- Minimum 7 years of relevant managerial experience in manufacturing or relevant industry
- Proficient in Microsoft office applications and other relevant software (e.g. Navision)
- Strong written and verbal communication skills
- Able to multi-task in a fast-paced environment
- A dynamic team leader with a positive working attitude. Able to organize and lead a small team to attain business excellence
HOW TO APPLY:
Interested applicants, please click on “Apply Now” and provide the below details in your resume.
We regret only shortlisted candidates will be notified.
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Trust Recruit Pte Ltd
EA License No: 19C9950
EA Personnel: Nyon Hock Sen
EA Personnel Reg No: R24124070
