Responsibilities:
- Managing administrative tasks such as document preparation, meeting scheduling, sending invitations and follow up, and minute-taking for the Advisory Board and its Sub-Committees.
- Ensure that regular meetings whether in-person or online are scheduled appropriately and agendas and room bookings where appropriate are completed within an appropriate timeframe
- Compile and distribute meeting minutes on a timely basis
- Follow up on action items including the maintenance of an ongoing action item list
- Strict adherence to the organization’s rules and regulations.
- An understanding of the Advisory Board’s expectations, such as meeting deadlines and Terms of Reference
- Able to maintain confidentiality of discussions
- Knowledge of governance regulations
- Managing external stakeholder and Advisory Board member relations well and event/meeting management
- Effective communications through emails and phone calls
- Constantly ensure clarity and transparency in communication
- Build positive relationships with external stakeholders and Advisory Board members, facilitate cooperation and effectively resolve conflict
Requirements:
- Relevant tertiary Qualifications
- At least two years of working experience in administration support
- Tertiary institution experience an advantage
- Excellent verbal and written communication skills
- Strong interpersonal skills
- Excellent IT skills especially with Microsoft Word and Excel
- Independent and able to work with minimum supervision
- Significant level of initiative and can do attitude
- Appreciation of research in education
Monthly Remuneration: Commensurate with experience
Closing date: 25 September 2024
JCUS Perks includes:
- Staff Discounts with selected merchants
- Medical and Dental Insurance
Please send your application via https://careers.jcu.edu.sg/cw/en/listing
We thank you for your interest and regret we are only able to notify shortlisted candidates. The University reserves the right to invite applications, not to make an appointment or make an appointment at a lower job grade.
The Singapore campus of James Cook University (registered as James Cook University Pte Ltd in Singapore) is a wholly owned company of James Cook University Australia. The University offers Bachelor & Master Programs in Business, Psychology, Information Technology & Education at the Singapore campus of James Cook University.
