We are seeking a proactive and detail-oriented HR & Administrative Specialist to join our team. The HR & Administrative Specialist will play a crucial role in supporting various HR & Administrative functions within the organization, ensuring smooth operations and a positive work environment. The ideal candidate should be organized, efficient, and capable of handling multiple tasks simultaneously.
Key Responsibilities:
1. HR Administration:
- Assist in the recruitment process, including posting job openings, scheduling interviews, and conducting reference checks.
- Manage employee onboarding and offboarding processes, including preparing necessary documentation and coordinating training sessions.
- Handle Payroll related matters
- Maintain employee records, update HR databases, and ensure compliance with relevant regulations.
- Support the administration of employee benefits programs, including health insurance, retirement plans, and other perks.
- Assist in organizing employee engagement activities and performance management processes.
- Handle HR-related inquiries from employees and provide support as needed.
2. Travel Coordination:
- Manage travel arrangements for employees and guests, including booking flights, hotels, and transportation.
- Ensure travel schedules and accommodations align with organizational policies and budgetary guidelines.
- Coordinate visa applications and travel insurance as necessary.
3. General Administrative Support:
- Provide administrative support to ensure efficient operation of the office.
- Handle inquiries and incoming phone calls; prioritize, and resolve issues promptly.
- Maintain confidential records and files.
4. Ad hoc Tasks:
- Perform any other tasks as arranged by the supervisor or team lead to support the overall goals and functions of the organization.
Requirements:
- Proven experience as an HR and Administrative Executive, Administrative Assistant, HR Assistant or similar role.
- Proficient in payroll and office management
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills in English.
- Attention to detail, resourceful and problem-solving skills.
- Proficient in Chinese literacy is a plus because the management is Chinese speaker
