Job Description: We are seeking a highly organised and proactive Assistance Admin to support daily operations in our renovation firm. The successful candidate will play a key role in managing administrative tasks, liaising with clients, and ensuring the smooth functioning of the office. This role requires strong attention to detail, multitasking abilities, and excellent communication skills.
Key Responsibilities:
• Client Communication: Handle correspondence with clients, schedule meetings, and maintain accurate client records.
• Document Management: Drafting documents, maintain and update project files, contracts, and invoices.
• Scheduling: Organise project timelines, meetings, and appointments for sales team and designers.
• Data Entry: Accurately enter and maintain project-related data in internal databases.
• Support to Team: Provide all administrative support to the team such as preparing documents, and managing submissions.
• Accounts Support: Assist to liaise with finance department with invoice and receipt processing, tracking payments, and preparing expense reports.
• Vendor Coordination: Liaise with suppliers and contractors to obtain quotes, coordinate deliveries, and ensure materials are available for projects.
• Office Management: Ensure the office runs efficiently by managing supplies, organising meetings, and coordinating maintenance services.
• Other Duties: Perform any administrative tasks as required.
Requirements:
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication skills, both written and verbal.
• Ability to multitask and prioritise tasks efficiently.
• Detail-oriented and capable of working independently.
• Strong attention to detail and problem-solving skills.
• High level of professionalism and discretion.
• Ability to adapt to changing priorities and work efficiently under pressure.
• A good team player.
