Executive/Senior Executive Human Resource and Administration

Purpose of Job

· To implement, monitor and evaluate policies, procedures and operating requirements to support achievement of the Centre’s goals and meet legislative compliance.

Key Responsibility areas

Implement HR policies

· Prepare HR policies, procedures and Staff Handbook for implementation

· Implement the latest HR policies and procedures

· Maintain and Evaluate HR policies and procedures

· Manage staff welfare, leave records and insurance policy

· Handle staff insurance claims and insurance policy renewal

Perform recruitment and selection activities

· Assist and support the Executive Director in the recruitment and selection process

· Handle job advertisements, reply to job applicants, arrange interview, pre-employment check up

· Prepare all HR letters

· Issue Letter of Appointment, job description, staff letter on contract / probation / confirmation / increment / bonus / promotion / termination / resignation

· Conduct orientation for new staff

· Liaise with MOM for Employment Pass where needed

· Handle Payroll processes

Perform performance and rewards activities

· Assist and support in the appraisal review for staff

· Summarise performance rating for the Management

· Review, standardize, document and present performance ratings

· Arrange performance appraisal, probation review, exit interview

· Conduct computation of salary increment, AWS, AVC and PB

Provide HR operations support

· Prepare name list of staff, Management Committee members and SY society

· Work with MOM, IRAS and CPF on matters pertaining to HR

· Handle training records

· Apply VCF, SDF and SDL funding for staff

· Conduct submission of Ad-hoc Survey Form to MSF/NCSS

Support Reception/Front Desk Activities

Any other duties as assigned

Requirements

· Relevant work experience in a managerial role in Social Service Agencies and/or IPC Charities is preferred.

· Experience and a strong understanding of HR functions and operations.

· At least 2 years of HR work experience is preferrable.

· Familiarity with JustLogin system is preferrable.

· Must possess a Diploma or Degree in HR or equivalent.

Other Requirements

· Good working knowledge of labor laws and human resource practices.

· Able to build relationships and is an open and confident communicator and presenter.

· Proven ability to develop and implement HR strategies.

· Must possess excellent organizational and planning skills.

· Competent in using Office software (Excel, Word, and PowerPoint).

· Able to work independently and as part of a team

· Possess good oral and written communication skills.

· Possess problem-solving, critical thinking and decision making skills.

· Able to assimilate and analyze information quickly and accurately, to think strategically, formulate decisions and make recommendations.

· Able to plan for and keep track of multiple projects and deadlines.