General Purpose of Position:
The Part-time Project Coordinator will lead the planning and execution of Data Security and Information (DSI) measures, including setting objectives, timelines, and key milestones. They will collaborate internally with various departments and externally with vendors to ensure successful project integration. The role involves identifying cybersecurity risks, ensuring regulatory compliance, and preparing for audits. Effective communication with stakeholders and maintaining detailed documentation are key responsibilities.
RESPONSIBILITIES:
The Part-time Project Coordinator will be responsible for the following duties:
Planning and Execution
Develop and oversee a detailed project plan for the implementation of Data Security and Information (DSI) measures. This includes setting clear objectives, defining timelines, and establishing key milestones to track progress.
Project Coordination:
- Internal Collaboration: Work closely with various department units, such as HR, Finance, Operations, and other relevant departments, to ensure that all aspects of the project align with organizational objectives and requirements.
- External Collaboration: Engage and coordinate with external partners, including consultants and vendors, to leverage their expertise and ensure their deliverables meet project specifications and timelines.
- Integration: Ensure seamless integration of DSI measures with existing systems and processes across departments.
Risk Management
Identifying potential cybersecurity and data protection risks and developing strategies to mitigate them.
Compliance Assurance:
- Regulatory Compliance: Ensure that all DSI measures adhere to relevant regulations, or other applicable data protection laws.
- Industry Standards: Ensure project activities align with industry standards and best practices for data security and information protection.
- Audit Preparation: Prepare for and support internal or external audits related to DSI measures, ensuring all necessary documentation and evidence are in place.
Communication:
- Provide timely and comprehensive updates to the Executive Director and other key stakeholders on project progress, including achievements, challenges, and risks.
- Prepare and deliver detailed status reports, highlighting any issues or changes that may affect the project’s success.
- Stakeholder Engagement: Maintain open lines of communication with all project stakeholders to ensure they are informed and engaged throughout the project lifecycle.
Documentation:
- Record-Keeping: Maintain detailed and accurate records of all project activities, including planning documents, meeting notes, decisions made, and compliance documentation.
- Paperwork Management: Handle all necessary paperwork and documentation required for project execution, including contracts, agreements, and regulatory filings.
- Documentation Integrity: Ensure that all documentation is organized, easily accessible, and secure, in compliance with organizational policies and regulatory requirements.
Any other duties assigned by the Executive Director.
