Key Result Areas
- Preparation and data entry of requisitions for supplier and event payments in the iProcurement system
- Set up of new suppliers in iProcurement system
- Obtain quotes from suppliers prior to raising requisition for purchase order in the system
- Provide relief for Client Service and Mailroom team if required
- Order / Maintain office stationery & consumables through iProcurement including obtaining quotes for the unlisted products
- Oversee Security functions with approving the Issue of forgotten/lost security cards & maintain security
- system in conjunction with Facilities Coordinator
- Office equipment maintenance and ordering. (ie. water filters, dishwasher, etc)
- Liaise with contractors for site work, eg. maintenance, installations
- Assist with the set up of client and staff meetings/functions as required.
- Liaise with MGTI for any IT requirements
- Liaise with building management when required in conjunction with Facilities Coordinator
- Ensure regular cleaning inspections are scheduled with the cleaners and building management
- Provide access to security technicians for monthly maintenance of the security system
- Update Floor wardens list & co-ordinate training with building management
- Assist with Locker allocations
- Manage Clear desk policy
- Manage after hours access for functions, e.g. air/con, cleaning etc.
- Actively manage Sydney Smart office space on a daily basis
- Management of Facilities inbox
- Good knowledge of internal security system – C-Cure
- Good knowledge of EMS – Event Management System
- Conduct regular site inspections to check general office condition and inventory levels of stationery/supplies.
- Any other facilities tasks related to smart office as directed by the Facilities Coordinator
Knowledge, Skill and Abilities Required
- Minimum a Diploma in Facilities Management or its equivalent
- A proven background in the field of facility or similar related discipline
- Working knowledge of the statutory requirements and their application in OH&S and knowledge of government agencies and key client framework
- Computer literate in Microsoft Office and Access
- Excellent time management and teamwork skills
- Commitment to continuous improvement and best practice
- Excellent grooming and personal hygiene standards
- Self motivated and lateral thinking
- Languages: English Fluent. Bilingual will be advantageous.
